Which email is best : How to Choose the Right Email Provider for You

Introduction: Which email is best

There are a lot of factors to consider when it comes to choosing the best email service. Price, features, and ease of use are all important, but what’s the best email service?

There are many email services, and it can get confusing to pick the right one. It’s a well-known fact that Google, Microsoft, and Yahoo are the top 3 players in the market.

But there are also providers like Mutant Mail, which provide a lot more convenience for managing multiple email ids.

There is also the option to self-host your emails via your web hosting provider and utilize the power of IMAP / SMTP to connect them via your email client.

In this article, we’ll look at the various scenarios and help you decide which email is the best and right one for you.

Compare the Top Email Providers


G Suite is available in three plans: Basic ($5 per user/month), Business ($10 per user/month), and Enterprise ($25 per user/month). Depending on the package you select, you will receive more excellent storage, support, and application access. It is available via the web and third-party programs. It is available on iOS and Android mobile devices. It allows you to send up to 25 MB through email.

Gmail is used for personal email, whereas G-Suite is used for business/professional email on a custom domain.

Pros: Paid accounts provide additional features such as an autoresponder, email filters, and multi-user support. There is a mobile app for iOS and Android smartphones.

Cons: The free plan offers limited storage and assistance. There is no free tier for custom domains.

Outlook :

Outlook is a free application. Outlook Premium comes in two flavors. One option is Office 365 Home with Outlook Premium, which costs $99.99 a year. Another option is Office 365 Personal with Outlook Premium, which costs $69.99 per year. Outlook has a user-friendly interface.

Microsoft delivers a web-based suite of capabilities through Outlook. Simply right-clicking the email will offer you the choice to move, delete, and so on and various other alternatives.

Pros: If you accidentally erased the communication, Outlook will allow you to recover it. Many add-ins are supported. iOS and Android devices are backed with a mobile app. It is simple to use Skype and Outlook calendar with this account.

Cons: It might take some time to load.

Yahoo Mail:

Yahoo is a search engine and a web portal. It was first introduced in 1994. It also offers additional services such as Yahoo Mail, Yahoo News, and Yahoo Groups. Yahoo Mail provides effective spam filtering capabilities. It has a large quantity of storage capacity, one TB.

Pros: Excellent spam filtering. You may import contacts from a file, Facebook, Google, or Outlook account. It enables you to link external email accounts to Yahoo mail. Senders are being blocked. Yahoo Calendar is simple to use.

Cons: It has fewer filters or restrictions when compared to others. It contains Inbox advertisements.

Tip: The three companies mentioned above supply most email services.

Mutant Mail:

It’s not a typical email hosting provider but more of an email routing service. One of the most innovative services on the block if you need to manage multiple professional email ids. It works by routing all email ids through a single mailbox or multiple, wherever and in whichever combination you want email routing to happen. So that you can receive, reply and send emails from one mailbox.

AOL Mail:

AOL provides this email service. Verizon purchased AOL in 2015. AOL Mail is sometimes referred to as AIM Mail. It is a free email service provider. It offers a variety of topics from which to pick. It supports the import of contacts in CSV, Txt, and LDIF formats.

Pros: It allows you to reverse a previously sent email. You may do the same for emails sent to other AOL addresses. Several options are available for customization. It provides a sound alarm in the browser. A spell-checker is available.

Cons: A lot of advertisements. You can attach files that are locally stored. It does not allow you to connect a file from an online storage service.


This free email service allows you to choose a domain name from a large selection. It includes features such as virus prevention and a spam blocker.

The mail collector function provides users with greater freedom.

Pros: It allows you to choose a domain name from 100 options. It offers internet storage. You may use the Mail Collector tool to gather emails from other accounts. Facebook integration is available. Apps are available for iOS and Android smartphones.

Cons: There is no support for two-factor authentication.

iCloud Mail:

For Mac users, iCloud is the most fantastic email service provider. It was first introduced in 2011. It has a large amount of cloud storage space and file-sharing capabilities. Email is simple to set up and unsubscribe from.

Pros: It offers cloud storage for documents, photographs, and music. You may download these files on iOS, Mac, and Windows devices. Many goods and services, including Pages, Numbers, and Keynote, are easily accessible. 5GB of free internet storage.

Cons: You can only use it with Apple devices.

Yandex Mail:

Yandex is a prominent Russian search engine. Yandex email services were first introduced in 2001. It has superb security choices. In addition to email, it provides a timer, a configurable UI, and access to other Yandex services.

Pros: Spam and fraud protection. Intelligent email screening ensures that emails from actual persons are emphasized. It has an anti-virus built-in. It enables the creation of tasks and task lists. It allows users to log in to the app using a PIN or a fingerprint. It has a built-in translator.

Cons: Its Russian origin makes it less trustworthy in many people’s opinions.

SaaS vs. self-hosted email service

When it comes to email, there are two main options: SaaS or self-hosted. Both have their pros and cons, so it can be tough to decide which option is best for you.

SaaS email services are hosted by a third party (like Google, Microsoft, Yahoo, etc.) and usually include features such as calendars, task lists, and contact management tools. They’re typically much easy to set up. However, as data resides in a third-party server, it may not be the preferred way for many privacy-focused professionals.

You or your company hosts Self-hosted email services. Suppose you host your emails through a control panel like cPanel, cyber panel, etc., on a VPS or dedicated server. You are essential for self-hosting your email. That gives you fine control over your data.

Consider Your Needs When choosing email service

When choosing an email service, it is essential to consider your needs. There are various services available, each with its features and benefits. It is necessary to find a service that meets your needs to take advantage of all the available features.

When choosing an email service, things to consider include the number of addresses you need, how much storage space you require, what type of spam protection is offered, and whether or not you need access to your email from multiple devices.

The type of email service you choose will also determine the attachments you can send and receive. For example, if you need to send large files, make sure the service supports file attachments larger than 10MB.

Another thing to consider is whether or not you want a personal or professional email address. Most email providers offer both options.

If you are looking for multiple email ids, it’s essential to look at the plan offered, and else it can put a hole in your pocket. That’s where services like Mutant Mail outshines existing provider, being so cheap and convenient at the same time.

Choose the Best Email Provider for You

Choosing the best email provider for you can be a daunting task. It can be hard to determine which one is right for you, with so many providers to choose from. In this article, we just discussed the different types of email providers and what each one offers. We also gave you some tips on selecting the best provider for your needs. But if you need more help, you can always ask our experts. They are available 24/7 to answer all your questions and concerns. We are here to make your email experience more enjoyable.


In conclusion, it is essential to consider your needs when choosing an email service provider. SaaS providers are great for small businesses or people who do not have the technical expertise to host their email server. However, self-hosted email providers may be a better option for larger companies or those who require more features and customization. Whichever provider you choose, make sure to research your options and compare the different services offered.